Posts Tagged ‘Communications Strategy’

Your Creative Team: Proper Care and Feeding

By Phil Hunt, May 11, 2010
Photo by D Sharon Pruitt on Flickr

Photo by D Sharon Pruitt on Flickr

Recently I started reading The Art of Writing Advertising: Conversations with Masters of the Craft. It brings to light one of the universal truths of advertising: everything depends on the big idea. Today, with such a fragmented media environment, those ideas matter more than ever. A sharp, strong, well-executed idea will cut through the noise and stay with you.

The first chapter of the book is an interview with William Bernbach, one of the founders of DDB. He makes many striking statements in just 14-pages, but this quote stays with me:

“We think we will never know as much about a product as a client. After all, he sleeps and breathes his product. He’s built it. He’s lived with it most of his life. We couldn’t possibly know as much about it as he does. By the same token, we firmly believe that he can’t know as much about advertising. Because we live and breathe that all day long.”

Here’s the tough part. To do good work, you’ve got to bind that client and agency knowledge together. Here’s something else from Bernbach:

“Your cleverness, your provocativeness and imagination and inventiveness must stem from knowledge of the product… And you must be as simple, and as swift, and as penetrating as possible. And it must stem from knowledge. And you must relate that knowledge to the consumer’s needs.”

Clients and agencies need each other. One must play off the other’s strength. That’s easy to understand. However, it’s hard to achieve this synthesis of knowledge and imagination, because there is no formula for achieving it.

But like any good copywriter, I’ve got some ideas.

At the risk of reducing creative professionals to a tankful of sea monkeys, here are some ways to feed them. These tips aren’t magic, but I think they’re helpful:

Figure out “the thing.”

One of my favorite things to do is listen to clients and wait for “the thing.”  Sometimes it’s a carefully crafted mission statement. Sometimes it’s an off-hand comment. Either way, it’s always something simple and unique. It sums up perfectly what  the business cares about and what its customers care about. When I hear it, my brain says, “That’s the thing!” Then I write it down, and our creative team can try to do something awesome with it.

You could also call this the differentiator. Figuring out what it is can be hard. Here are some places to start:

  • Define why you do what you do. This won’t only help your marketing. It could give your company a new outlook and sense of purpose. Write down your beliefs, motivations and desires. Why do your employees come to work every day? Hint: it’s not just to build great products or deliver great service.
  • Bring the creative team into your place of business. This is where you’re comfortable. If you feel like the expert you are, you will inevitably say something brilliant. Believe me. I’ve seen it happen.
  • Ask your creative team to take a stab at it. As outsiders, they might have an easier time seeing what’s really different or appealing about your company. It’s not a perfect process, but the observations they make could surprise you (in a good way).

Tell them everything your products and services do… and I mean everything.

You’ve tackled the big, inspiring question of why!  Now, how about a bit about the product?  “It saves time and money” is good, but not good enough. Maybe your product is so easy to use that it makes you feel smarter than you really are. Does it give you an excuse to avoid doing something unpleasant? Perhaps it makes a noise that sounds like the guitar riff from Purple Haze. Maybe it just looks cool.

These  facts could build a great campaign, and they say a lot about who you are. Get it all down on paper – and hand it to your account executive, pronto.

Give them everything you’ve done before… and I mean everything.

Your website, old brochures, even user manuals can give creatives a sense of what you can do for a customer. But be careful. If your materials are hard to understand, outdated, incomplete or just plain wrong, your team will need some extra guidance.

Put your product in their hands.

Pictures and brochures are fine, but nothing compares to holding that thing in your hands, feeling it, smelling it, pushing the buttons, reading the instructions, hearing it and seeing what it can do. A client of ours, Bobcat, gives its communications vendors opportunities to operate its equipment. Besides being one of the highlights of the year (who doesn’t love playing in the dirt with a skid-steer loader?), it’s an inspiring experience. I learn a lot from trying things out on my own. Not only that, I generate a lot of ideas for when I return to my desk.

Set a comfortable deadline.

Bringing a creative idea to life can be ugly. Good ideas rise from false starts; dead ends; awkward, silent brainstorming sessions; gallons of coffee; and possibly some whining. It’s important to have enough time to get all that in!

It’s possible to send ideas in 24 hours, but it could still take a week to find the right idea. Creative ideas come out of nowhere, and usually after the subconscious mind has had a while to chew on it. If you’re like me, it might not happen until you start mowing the lawn.

“Comfortable” means you should be happy with the timing as well. Still, if you have the luxury of time, consider the difficulty of the task, and its impact on your brand, before setting the deadline.

That’s all for now. What types of activities and information feed your creative brain?

Are you ignoring your easiest sell?

By Andy Reierson, May 4, 2010

The hardest thing to do as a business is to obtain new customers. It requires a huge financial investment, a great marketing strategy, time and effort. So why would you pour a majority or all of your money into this at the expense of ignoring those who already know you – and more importantly, like you?

Know what you want to accomplish
Once you have acquired a new customer you need to have a plan in place to deepen that relationship. After all, they’ve made an investment in you or your product and they should get your attention.

Consider the following:

  • How do you plan to welcome/thank them?
  • How can you add value to their purchase?
  • What related products/services can you inform them about?
  • Are there any added benefits to the product/service they bought that they might not know about?
  • What can you learn from their experiences with your product/service?
  • Do you plan to connect them with other customers?

The Holy Grail of marketing
Ultimately you need to figure out a plan to get them from a one-purchase customer to a loyal customer. If you can figure out that process, you will soon create a network of customers that will market your company for you.

What companies do you know that do this well? What can you learn from them?

Image by icathing

5 Question Friday with Phil Hunt, Copywriter at Flint Communications

By Andy Reierson, April 30, 2010

Welcome to another edition of 5 Question Friday! Today I sit down with Phil Hunt, Flint Communications Copywriter. We manage to discuss his work, what inspires him and the trials of writing music for his band. Happy viewing!

5 Question Friday with Kimberly Wold Janke, Communications Strategist – Flint Communications

By Andy Reierson, April 9, 2010

Kimberly Wold Janke sits down to talk about what brought her to Flint Communications, her educational background, and what keeps her ticking everyday. She shares insights about working with clients and balancing work time with family time.

Marketing confessions: the birds and the bees

By Eric Piela, March 18, 2010
photo by mmlim on Flickr

photo by mmlim on Flickr

Ah, the infamous “birds and the bees” speech. Yes, you know the one. It is quite possibly the most awkward moment in all of parenthood. One of the necessary evils to ensure you’ve provided both the education and direction to point your offspring down the virtuous path. Ok, I’m feeling awkward already.

What’s my point? After years of consulting, I’ve recently just realized that, unbeknownst to me, I’m giving a similar talk to my clients. Of course, I’m not talking about tips on how to get to first-base, but real prospect/customer relationship advice. As stages of a relationship evolve, so should your marketing messaging.

Common courtship and lifecycle marketing possess some uncanny parallels that I’m sure you’ll get a kick out of. Here’s what I mean:

“Playing the field”

Like in the dating world, your prospects are  doing research and figuring out the type of company, product or service they like to settle down with. They are  visiting competitor websites, speaking with sales reps, perhaps even getting product demonstrations (keep your mind out of the gutter here folks). As a marketer, it’s important to provide  messaging that is geared to getting your prospect’s attention. Make it personal. First impressions are everything. What makes you stand out? What about you will make their life more enjoyable?

“Wearing the letterman’s jacket”

They enjoyed their first date with you (i.e. direct mail piece, email, website, social media) and have decided to take it to the next level. As they continue down the sales cycle, this is your opportunity to grow the relationship by asking questions about their purchasing needs and then tailor your marketing messages to address those needs. If she likes Italian, don’t take her to an all you can eat Chinese buffet. Likewise, don’t take her to the same restaurant date after date. Too often, marketers don’t send targeted marketing collateral, or they use the same messaging in each interaction. She’s falling in love. Keep her interested with intriguing and fresh info about you.

“Down on one knee”

At some point, the courtship ends. You have to take a leap of faith and ask for the sale. But how will you ask? Will it be memorable? Will she be proud to tell her friends (ahem, business referral) about how you did it? As a marketer, think about your interactions through the sales process – is she the type of girl that would like a proposal on the jumbotron at hockey game? Or a single rose on a sandy beach? Learn from the courtship and use the sale as another chance to reinforce your brand. Remember, like a proposal, it’s about the right person, the right message, at the right time.

“Wedding bells”

They said yes! But this isn’t a time relax, she’s been dreaming of this day since she was a little girl. Ok, that might be a bit of a stretch when it comes to your product or service. However, marketers sometimes forget to reassure customers about their decision. You don’t want your prospect getting cold feet, and you don’t want a new customer getting buyer’s remorse. Remind them of all the reasons you are the right match. Use the purchasing transaction as a way to show them how attentive you are and how appreciative you will be for years to come.

“Happily ever after?”

The worst sin for marketers is to forget about existing customers. Are you communicating, or better yet, marketing to them on a regular basis? Are you introducing cross-sell and up-sell opportunities? It’s about giving them attention and continuing to evolve your relationship. Don’t forget anniversaries (renewals) and be prepared for fights (customer complaints). If they aren’t feeling the love, her eyes will begin to wander at the next business that’s been flirting with her online. Continue to show your passion or she might stray.

It’s a corny analogy, but it’s usually one that resonates  with clients. Take a good look at your customer lifecycle, and be sure to map your messaging accordingly. As for the real birds-and-bees speech? Well, you’re on your own there!

It’s that time of year when the word audit can make you cringe. Is a communications audit just as painful?

By Chris Hagen, March 2, 2010

I’ve been there, about to present our communication audit findings to the client team and truly understanding how an IRS auditor must feel. But unlike the dreaded IRS audit, a communications audit is better compared to a complete physical at a doctor’s office where routine health indicators are reviewed and tested to determine “how you’re doing” or where improvement is needed. That may make you cringe as well. But the opportunity to take the time to examine how well you are communicating with key audiences is an investment in your organization’s future, and just like an annual physical, it is a smart investment.

What is a communications audit?
A communications audit is a method of research, where we focus on the process of communications. We look at the exchange of information between you and your audience (think internal or external, customers or members, potential customers, those who influence your audience, volunteers, employees and more) and examine how well you are achieving your communications goals in reaching each critical audience. We define the audit scope based on the audit objectives; some have included interviews with key audiences or review of media coverage, others focus solely on advertising and communications materials.

The hardest part is getting started
Actually, the most painful part of the audit is the process of pulling together representative samples and lists of all audience touch points, both internal and external. Once you strip away the different silos, department ownership or rationalization that can surround communication and advertising, and review all your communication collectively, you’ll discover consistency or inconsistency, strengths and weaknesses, gaps and opportunities.

This process also helps you analyze how effectively you’re telling “your story” and most importantly, can serve as both a benchmark and a roadmap for your future. Just yesterday, I read a client’s 2010 communication plan that was developed from our 2009 audit findings.

What about your company or organization? Do you cringe at the thought, or are you ready for a communications audit?

In the new world of communications, AIDA is still relevant

By Jodi Duncan, February 15, 2010
photo by leetlegreenman pm Flickr

photo by leetlegreenman on Flickr

A client told me his sales staff was frustrated because the campaign we were running wasn’t generating many leads. We went back through his strategic plan, and I pointed out that the lead-generating activity of the campaign was not executed.

We executed the awareness part of the campaign strategy, which was performing very well. We effectively moved the audience into the interest stage of the campaign. But that’s where it stalled out.

This is a common mistake, but one that is easily corrected.

A solid campaign will, at its highest form, take you through the stages of consumer involvement: AWARENESS – INTEREST – DESIRE – ACTION, or AIDA. There are strategies and tactics that support each of these areas. All the stages should be considered carefully as your audience moves through the cycle to action (the purchase).

Here’s how it works:

1)    Awareness

“Who are you and why should I care?”

Activities include:

  • Broad-based advertising like print, radio and television ads that introduces the company or product
  • Direct mail that may or may not have an offer
  • Public relations
  • Email  (Sometimes. This is more effective if the prospect has already opted in or raised a hand.)

2)    Interest

“I might want what you have to offer, but I need to know more.”

Activities include:

  • Online search
  • Clicking a banner ad
  • Visiting a website
  • Ordering more information (perhaps a brochure or literature piece)
  • Calling the company with general inquiries
  • Offering more information to the company by taking a survey or through public relations efforts

3)    Desire

“I definitely want what you have. I just need to learn more, get a little push, maybe see a special offer.”

Activities include:

  • Registering for a special offer
  • Reading more about the product (beyond general interest)
  • Pricing out the product or service, getting a quote
  • Email – segmented dialog

4)    Action

“I’m ready to purchase, order or sign-up.”

Activities include: the purchase!

Ultimately you want to move people to Action, but many will stay in the Interest/Desire area for some time. This is where automated campaigns and ongoing dialog are critical. If you can gather enough information about the prospect at the Interest stage, you can serve them relevant information that will more quickly move them to Action.

AIDATable

Sustaining relevance in the Interest/Desire stage will help you close the sale.

Ongoing dialog can also teach you a lot about what messages resonate with certain people. As you learn more, you can segment and alter your campaign to increase effectiveness.

To learn more about AIDA, visit MindTools.

Tips on public relations: pitching to journalists

By admin, February 8, 2010

Think it’s impossible to get a reporter’s attention? Think again. As newsrooms are increasingly overworked and understaffed, public relations professionals, businesses and organizations may actually have more opportunities to successfully pitch their stories. At the same time, getting the attention of very busy journalists requires that you do your homework, take a strategic approach and work hard to give them good stories. There is more to it than simply sending out a news release and crossing your fingers (although we do still cross our fingers!).

From flack to friend

photo by jgodfrey13 on Flickr

photo by jgodfrey13 on Flickr

In this day and age of so much information—much of it unsourced—reliability is a major concern. Far from being the stereotypical flack of bygone days—the one who showed up with a story idea and bottle of liquor—PR professionals are increasingly viewed by time-pressured reporters and editors as valuable resources who can help them do their jobs.

According to a recent survey, most journalists turn to public relations professionals for assistance in their primary research. Editors and reporters surveyed said they depend on PR professionals for “interviews and access to sources and experts” (44%), “answers to questions and targeted information” (23%), and “perspective, information in context, and background information” (17%). Clearly, PR professionals have an increasingly valuable role to play when it comes to getting media attention and maintaining media relations.

Think before you pitch

The principles of good media relations haven’t changed: build relationships and connect with the right reporter on the right topic with the right information. Don’t waste their time—hone your message before making contact. Do your homework to ensure:

  • the topic is relevant (of interest to the reporters you have selected)
  • the story idea is sound (demonstrate why their readers/listeners/viewers would want to know this information)
  • the background information you provide them is useful and accurate (anything that helps them write the story and makes their jobs easier)

Use all the tools to make it easy for busy reporters

The avenues to communicate with reporters increase every year. Just think—not too far in the past we sent all our news releases via a fax machine. Now, it’s best to send your news via email, the delivery mode preferred by most reporters. If they’re interested, they’ll want to find out more and they’ll use the Internet to do it. A new survey revealed “89% said they turn to blogs for story research, 65% to social media sites such as Facebook and LinkedIn, and 52% to microblogging sites (think Twitter), and 61% use Wikipedia.”

This means you need to go one step further before sending your initial news release via email, making sure you post the news in your company’s online newsroom, send it through a wire service and post it on other sites that allow free postings (www.i-newswire.com). This tiered approach will give you multiple connection points with the journalist. Then follow up to find out if they got your information and if there is anything more you can do to help.

Listen to them, they’ll listen to you

Bottom line: find the people who fit the pitch, determine how that reporter wants to get information, then make it easy for them to get what they need. Everything from the content to the delivery to the follow-up should be customized to that reporter. Build relationships with reporters. Be a part of their world, be where they are and know what they read. Don’t expect them to want to listen to you if you aren’t listening to them.

Target audiences: family & friends

By Kimberly* Wold Janke, December 21, 2009

It’s a busy time of year. At Flint, I’m finalizing client communication plans for 2010. At home, I’m preparing for the holidays.

It’s interesting how similar these two things are. Both allow you to think about who is important to you.

For our clients, the target audience is very important. What do we want to say to them? How and when are we going to engage with them?

The same is true for each of us as individuals. Who are the important people in our lives? What do we want to say to them? How and when are we going to say it?

There's no question who is in Kimberly* Wold Janke's primary target audience

There's no question who is in Kimberly* Wold Janke's primary target audience

At this time of year it’s easy to get wrapped up in the preparation of the holidays. We forget to focus on people who are important to us and enjoy time with them. What a perfect time to hug your children and tell them how special they are to you; to kiss your spouse and thank him for all of his support and encouragement the past year; and to pick up the phone, call your best friend and let her know your life is richer with her in it.

As I wrap up my client communication plans this year, I think I’ll do one more: a “personal communications plan” for 2010 that will help me maintain perspective, keep balance in my life, and focus on the people who are important to me.

So, who is important to you? What do you want to say to them? How and when do you want to engage with them?

Transparency. Word of the year.

By Chris Hagen, December 17, 2009
photo by AMagill on Flickr

photo by AMagill on Flickr

Oxford University Press recently named Facebook’s “unfriend” as word of the year. Time named “sexting” number one in its top 10 buzzwords for 2009. I keep my own list of corporate communication words – many that are buzzwords or related to trends. Topping my list for the second year in a row is transparency.

Organizations and businesses of all kinds keep talking about the need to be transparent and achieve open, honest communication. Google the phrase “transparency in healthcare,” and you’ll get deeply entangled in both sides of the year-long health care reform debate.

But true transparency is a hard concept for some organizations. It’s even harder for some management teams to embrace. True transparency goes beyond what the public relations team prepares, or how a spokesperson responds.

Social media has taken corporate (and personal) transparency to a heightened level. No longer is the “authorized spokesperson” representing a company, a product or an issue. Customers and employees are weighing in, telling us all what it’s really like to own a product, experience good or bad service, or work for an organization.

With all of this, the role of the communications professional has widened.  Listening – always a critical part of communications – is now the first step. Developing guidelines for social media usage is one way a company can adapt to the issues that come with being a transparent organization.

I predict transparency will still be at the top of my list next year. Are you ready for the opportunities that transparency will deliver? How are you adapting to the challenges?